How to Count the Number of Contacts in GoHighLevel

How to Count the Number of Contacts in GoHighLevel

By Aslam Manzoor

Are you managing a growing list of contacts in GoHighLevel (GHL)? Whether you’re tracking leads, customers, or prospects, knowing how to count your contacts efficiently can help you manage your database better.

 In this tutorial, we’ll walk you through simple steps to count the number of contacts in GoHighLevel quickly. Plus, as a bonus, we’re offering a free consultation and a 14-day free trial to help you maximize your Go High Level experience.

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Step-by-Step Guide to Counting Contacts in GoHighLevel

Access Your GoHighLevel Dashboard

  • Log in to your G oHigh Level account.
  • Navigate to the Contacts tab on the left sidebar.

View Total Contacts in the Contacts Tab

  • Once inside the Contacts section, you’ll see a list of all stored contacts.
  • At the top of the screen, there should be a total count of all contacts.

Never miss: Automating Smart List Creation in GoHighLevel (GHL)

Use Filters to Count Specific Contacts

If you want to count contacts based on specific criteria, you can use the filter options:

  • Click on the Filter button at the top right.
  • Apply filters such as:
  • Contact Status (Active, Inactive, etc.)
  • Lead Source
  • Tags
  • Custom Fields
  • Once the filter is applied, Highlevel will display the number of contacts that match the criteria.

Export Contacts for an Exact Count

  • If you need an exact count for external processing, you can export your contacts:
  • Click the Export button.
  • Choose CSV format and download the file.
  • Open the file in Excel or Google Sheets.
  • Check the total number of rows.

Use Smart Lists for Contact Counting

GoHighLevel allows you to create Smart Lists to segment your contacts:

  • Navigate to the Contacts tab.
  • Click on Smart Lists.
  • Create a new Smart List by applying filters.
  • The total number of contacts in the list will be displayed.

Check Contact Limits in Agency View (For Admins)

If you’re managing an agency account and want to check contact limits per sub-account:

  • Go to the Agency Dashboard.
  • Click on Sub-Accounts.
  • Select the specific account and check the contact usage stats.

Use Automations to Keep Track of Contact Growth

To automate contact tracking:

  • Set up a workflow that adds a tag whenever a new contact is added.
  • Use this tag to filter and count new contacts over time.
  • Set up a daily or weekly report using GHL’s reporting features.

Why Counting Contacts in GHL is Important

  • Better List Management – Keep track of active and inactive contacts.
  • Data-Driven Decisions – Helps in tracking lead generation and customer retention.
  • Marketing Efficiency – Optimize email and SMS campaigns based on your contact count.
  • Billing & Pricing Control – Helps agencies manage contact-based billing for sub-accounts.

Bonus: Get a Free Consultation & 14-Day Free Trial

Want to streamline your HighLevel workflow? Get a free consultation to optimize your CRM setup and enjoy a 14-day free trial. This is the perfect opportunity to explore Go High Level’s features and make the most out of your contact management.

Claim your free trial now and start optimizing your contact management in GHL! 

14-Day Free Trial

Conclusion

Counting the number of contacts in High Level is easy once you know where to look. Whether you use filters, smart lists, or exports, you can track your contacts with precision. Try out these steps today, and don’t forget to claim your free consultation and 14-day trial to take your CRM management to the next level!

Aslam Manzoor

Aslam Manzoor, founder of LeadsFlex, helps businesses unlock their full potential with expert GoHighLevel solutions. Specializing in AI chatbots, advanced automations, custom funnels, and website design, Aslam delivers powerful tools to streamline processes and boost growth. Ready to scale? Explore our tailored GoHighLevel services and transform your business today!

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