- Case Studies
How We Connected HouseCall Pro to GoHighLevel for a Home Services Client Using Zapier
A home services company was running jobs through HouseCall Pro and marketing through GoHighLevel, but the two systems never talked to each other. See how we linked them with Zapier so every job, estimate, and customer flows into GHL automatically.
+100%
Faster Follow-Up on New Jobs
3×
More Estimates Converted to Booked Jobs
29h
Hours Saved Per Month on Manual Data Entry
About the client
SunnyDays Comfort is a home services company running day-to-day job management through HouseCall Pro scheduling, estimates, invoicing, and payments. But HouseCall Pro had no connection to their marketing or CRM system, so every new customer, estimate, and job sat isolated in one tool with no automated follow-up on the other side.
They came to LeadsFlex to build a complete SaaS system inside HighLevel: a full website, working pricing packages, booking, and automation that runs without anyone chasing leads by hand.
Industry
Home Service Business
Location
United States of America (USA)
Team size
9 People
Tools
HighLevel
Timeline
1-2 Weeks
- The Challenge
Challenges Before LeadsFlex Takeover
No Connection Between Systems
HouseCall Pro and GoHighLevel operated as two separate tools with no data flowing between them.
No Automated Follow-Up
When a job or estimate was created in HouseCall Pro, no SMS or email went out on the marketing side.
No Pipeline Visibility
New customers, estimates, and jobs from HouseCall Pro never showed up in a GHL pipeline, so the team had no single view of where a lead stood.
Manual Re-Entry
Team members had to manually track and follow up on estimates and jobs instead of relying on an automated system.
- The Solution
Things That Are Done by LeadsFlex for Home Services Businesses
We are Certified HighLevel Experts and We know what our clients exactly needed. We go deep on HighLevel and we want teammates who want to do the same.
HouseCall Pro to GoHighLevel Integration
Connected HouseCall Pro and GoHighLevel using Zapier, so customer and job data flows between both systems automatically.
Webhook-Based Event Capture
Set up webhooks to catch HouseCall Pro events in real time, customer created, estimate created, estimate scheduled, estimate sent, and job created.
Conditional Path Automation
Built branching logic in Zapier so each event type, new customer, new estimate, scheduled estimate, routes down its own automated path.
Automatic Tagging
Every contact synced from HouseCall Pro is automatically tagged in GHL based on what stage they're at (estimate created, job created, etc.).
Pipeline & Opportunity Creation
Each tagged event automatically creates an opportunity in the right GHL pipeline stage, so the team always knows where a lead or job stands.
Team Assignment & Internal Alerts
New opportunities are automatically assigned to the right team member, with instant internal notifications by email and SMS.
Automated Customer Follow-Up
Set up automatic SMS and email follow-ups to customers at every stage, from estimate sent to job scheduled.
Lead Connector Integration
Used GoHighLevel's built-in Lead Connector to bring HouseCall Pro data directly into GHL at no extra cost.
Invoice & Payment Visibility
Synced invoice and payment events from HouseCall Pro into GHL so the team can track billing status alongside marketing activity.
Zero Manual Data Entry
Eliminated manual copying of customer and job details between systems everything now flows automatically.
Repeatable System for Home Services Clients
Built this integration as a repeatable framework LeadsFlex now deploys for other home services businesses using HouseCall Pro.
- The Results
The Results After Our Work
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